Microsoft has announced that support for SharePoint Server 2016 and SharePoint Server 2019 will end on July 14, 2026. After this date, security updates for these versions will no longer be released.
For organizations still using SharePoint On-Prem, this is not only a technical milestone, but also a point to review the overall digital workplace architecture — from infrastructure to process automation approaches.
SharePoint On-Prem is commonly used as a foundation for intranet portals, document management, workflows, and internal communications. For this reason, the move to Microsoft 365 should be considered not only as a migration, but also as an opportunity to update and standardize the digital workplace.
SharePoint On-Prem is becoming a challenge for business
SharePoint On-Prem has been a widely used platform for intranets and business process automation. Over time, however, maintaining these environments becomes more resource-intensive.
Organizations need to operate SharePoint farms, typically including multiple servers, backup and disaster recovery components, ongoing administration, and specialized expertise. Changes to existing processes may also require additional development effort.
After support ends, organizations face increased risks related to security compliance and internal IT governance. Without regular updates, systems may become more difficult to maintain in line with audit and regulatory requirements.
End of support impacts include:
- No further security updates
- Increased infrastructure maintenance effort
- Higher complexity of process changes and automation
- Continued reliance on legacy components and approaches
As a result, many organizations are evaluating a transition to Microsoft 365. If needed, you can request a consultation — our team can demonstrate typical migration approaches.
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Why moving to Microsoft 365 is not just a migration, but an opportunity to modernize the digital workplace
Moving to Microsoft 365 opens new opportunities for companies:
- Modern cloud collaboration environment
- Integration with Microsoft Teams, OneDrive, and other services
- Improved IT security level
- Infrastructure scalability
- Readiness for Microsoft AI tools such as Copilot
However, simple content migration does not solve the main challenge. Many companies have complex workflows, intranet portals, and business logic that have been built in SharePoint On-Prem over many years. For this reason, the move to Microsoft 365 should include modernization of the digital workplace.
SmartPoint Intranet on Microsoft 365 as the foundation of a modern digital workplace
SmartPoint Intranet is an intranet platform that creates a unified digital workplace environment for the company.
Instead of fragmented tools and complex portals, SmartPoint Intranet combines:
- Internal communications
- Knowledge and documents
- Tasks and processes
- Employee services
- Company structure
SmartPoint Intranet on Microsoft 365 helps companies build a modern corporate portal that is clear for users and flexible for business development.
SharePoint On-Prem migration with process modernization
Moving to Microsoft 365 together with SmartPoint Intranet allows companies not only to migrate existing systems, but to rethink them.
Companies can:
- Migrate content and portal structures to SharePoint Online
- Modernize the corporate intranet
- Simplify or optimize workflow automation
- Reduce dependency on complex development
SmartPoint Intranet enables business teams and analysts to work with processes more efficiently and adapt them to changes in the company.
Modernization of the intranet platform and migration to Microsoft 365 provides tangible results:
- Reduced operational costs
- Elimination of complex On-Prem infrastructure
- Improved system security
- Faster process automation
- Improved employee experience
- Readiness for new AI capabilities and Microsoft Copilot
For many organizations, the end of SharePoint On-Prem support becomes not only a challenge, but also an opportunity to move to a more efficient digital workplace environment.
Why you should act now
Migration of enterprise systems takes time: analyzing existing infrastructure, planning content and process migration, and adapting new tools for teams.
That is why preparation for moving from SharePoint On-Prem to Microsoft 365 should start in advance.
This allows organizations not only to avoid risks after end of support, but also to use this moment to modernize the corporate intranet and build a modern digital workplace based on SmartPoint Intranet.
If you are planning a move to Microsoft 365 or evaluating migration scenarios, submit a consultation request. The SMART business team will help define the optimal approach, assess risks, and plan next steps.
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